Privacy Statement

We value privacy with Huurscreen, all the more so because of the operation of our platform. How we handle your personal data is described in the privacy policy below. If you have any questions about this, please feel free to contact us at info@huurscreen.nl

Using Rent Screen, you collect personal data and automatically pass it on to the party (Broker or Landlord related to the property you are responding to). The collected data is only transmitted by us to these parties when you express interest in a property to which they are linked. The party receiving the personal data may only use it for the purpose for which it was collected and for which you have given your consent.

What data is collected?

To respond to a property, you are required to share several pieces of information. These data are requested as part of a real estate agent's duty of inquiry to validate your identity, for example, but also to make a selection between different applicants. The data requested is described below:

Validation identity:

When logging in to MijnOverheid, personal data is collected, such as your name, date of birth and the number of children you have. If one does not have access to DigiD, these data are retrieved using a copy of the ID document in combination with a photo of the person to verify authenticity. Only the name and date of birth are stored for this validation, other sensitive data such as document data or BSN numbers are ignored

Address information:

When logging into MijnOverheid, data is collected on both your current address and the addresses registered with the land registry. This data is collected for party filing purposes.

Contact details:

Contact information is used when creating an account and is also used in securing the account. This includes the email address and phone number of the main resident(s).

Income data:

In Rentscreen, income data are mainly based on monthly incomes retrieved from My UWV. Annual income data are also obtained by logging into MijnBelastingdienst.

In addition to your own personal data, MijnOverheid also contains the personal data of your children, parents and (former) partners. For more information about this display and processing, Huurscreen refers to the privacy statement and frequently asked questions of MijnOverheid. Huurscreen has no control over the processing of personal data by MijnOverheid. Huurscreen recognizes that this is personal data of third parties and will ignore this data where possible.

Income data based on PSD2:

With your consent and where applicable, Huursrceen collects bank transaction information through a PSD2-licensed link with your bank for the purpose of transmitting verified monthly income to the Party. Your bank transactions may contain sensitive information about your racial or ethnic origin, political views, religious or philosophical beliefs, or trade union membership. Huurscreen ignores such information and only obtains insight into the name and IBAN of third parties visible in the transaction summary by collecting your bank transactions. Only verified monthly income is shared after verification and express consent from you.

Automated checks

Based on a combination of personal data, third-party automated checks are performed to provide the party with a better picture of the anonymized candidate profiles:

KYC:

The KYC check checks natural persons for pending sanctions, adverse media, PEP screening and other facts to be investigated by the party for the purpose of selecting a tenant. This screening is conducted automatically using the identity information of all persons within a household who have signed up as a Main Tenant within the Rent Screen platform. The screening is carried out by the BKR Foundation.

Credit Check:

To get a better picture of a prospective tenant's creditworthiness, automated credit checks are performed for all persons within a household who have signed up as Main Tenants within the Rent Screen platform. The screening is carried out by EDR Credit Services B.V., https://www.edrcreditservices.nl/

The processing of this personal data is subject to the Privacy Statement/Privacy Declaration of the third parties that receive or collect your (personal) data via Huurscreen or from Huurscreen. You can consult the Privacy Statement/Disclosure Statement on the website of the third parties themselves. 

Sharing data when helping or contacting

If you have a question about our platform via the contact form on our website or the chat application, the following personal data will be stored:

Contact form:

When using the contact form, your name, e-mail addresses, phone number are collected so that any questions can be answered.

Chat application:

When using the contact form, your name, e-mail addresses, phone number and IP address are collected so that any questions can be answered.

Security:

Huurscreen has implemented various technical and organizational security measures to protect the data we manage from inadvertent or malicious manipulation, loss, destruction and unauthorized access. Our security procedures are regularly updated using new technologies.

Retention period

When you create your account, various personal data are collected from all main tenants within your household. This data will remain securely stored until you explicitly delete it yourself by, for example, deleting your account. 

If you do not find a home within 90 days, we will automatically delete your household's data after which you will need to validate it again.

By responding to properties with the party, you share anonymized personal data about your household, such as whether the household income is sufficient in accordance with the income requirement. The anonymized data used to find a suitable candidate will be kept for up to 2 years for the benefit of the party. The anonymized data will also be kept for the party when you yourself have deleted your account. 

Once you have reached an agreement with the party, all personal data collected is shared through Rentscreen and different retention periods apply. These depend on the legal basis for the party, for example, landlords and real estate agents have different rules regarding long-term retention of data about you as a tenant. Please consult the party if you wish to receive more information about this.

Your rights as a user

The General Data Protection Regulation (GDPR) grants several rights to you as an individual. When using Rent Screen, we are happy to explain how these rights are set up. When you want to invoke these rights, we first verify your identity to ensure that we are in contact with the right person. This verification process includes, for example, asking some identifying questions.

Right of access:

As a user of Huurscreen, you can see all data retrieved (semi-) automatically from the different sources after multiple verification.

Right to rectification or modification:

Personal data originating from government source systems cannot be modified in the Huurscreen platform. The results from the automated checks can be viewed and modified with the relevant third parties if necessary.

Right or delete data:

As a user, you are entitled to delete your personal data at any time subject to the above exceptions by deleting your personal account.

Right to object:

You may express to the party your objection to the processing of personal data.

Right regarding automated decision-making:

In Huurscreen, automatic decisions are never made. Party is however advised in for example the selection of candidates based on a comparison of only objective personal data. If you object to this, please send Huurscreen an email at: info@huurscreen.nl

Contact

Huurscreen, trade name for Eerlijk Bieden b.v., located at Spaarne 17, 2011 CD in Haarlem, is responsible for the processing of personal data as reflected in this privacy statement.